After reading this page, contact Relationship Resources, Inc. (RRI) if you would like
to set up a workshop for your group.
A. Decide on the following and send to
RRI as soon as possible:
-
Date and times. Reserve room.
-
Location.
-
Topic for
workshop. You might want to send out a Needs
Assessment
if you are not doing a full 4
2 day
workshop.
-
Contact person and telephone number.
-
Cost per person, and when and how participants will pay.
-
Contact RRI for a Workshop Contract.
B.
Other things to decide on:
-
Will this just be for your group, or will you
invite others?
-
Who
is the target audience for the workshop?
-
Who
will be involved in planning and executing the workshop?
You need the following, although one person could do most of the
jobs:
a.
General coordinator. Go to
Administrator's Responsibilities for a list of responsibilities.
b.
Food coordinator, for meals, if you include
meals, or at least for drinks and snacks.
c.
Childcare coordinator.
d.
Registrar.
e.
Someone to take care of details for setup of
the room and copying materials, etc.
4.
Will you have childcare?
If so:
a. Who will provide it?
What will the children do? Will it
be just babysitting
or will there be activities?
b. Will there be a cost per child?
c. Where will the children be?
Reserve rooms.
5.
Will you serve meals?
If so, who will prepare them? How
much will that cost?
C.
Advertising.
How will people find out about the workshop? Consider the following ideas:
-
Newsletters or bulletins.
-
Public Service Announcements (PSA) on radio, TV and
newspapers.
These are free and RRI can send a sample PSA to you.
-
Fliers.
RRI can send a master of a flier for you to copy.
Places you can put these fliers include: libraries, book
stores, YMCA=s.
D.
Things needed for the workshop:
-
Notebooks for each participant, plus one for the facilitator table.
Let RRI know the number needed.
-
Transparency pens
-
Extension cord.
-
Name tags for each participant and facilitator with the first name written
large.
Also, if people are coming from different groups, it helps to have their
organization written on the tags.
-
A
box of tissues.
-
Blank paper.
-
Pads of 3x5
post-its
B at
least one per table of participants.
E.
Room Set up
-
The room should have good acoustics. A sound system with two cordless
microphones,
if the room is too big or the acoustics is not good.
-
Round tables for participants with four to six people per
table.
-
A long table
for facilitators
B
six to eight feet long. No podium.
-
Table for water and possibly other drinks.
-
An overhead projector and screen.
-
Two
large pads of poster paper on easels and pens to write on it.
-
Two
stools for facilitators to sit on.
